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TRADE
INFORMATION
Download 2010 Trade Site information
Trade General Information2010
Trade information and Conditions of Entry 2010
Application Form & Site Safety Plan 2010
Visitor Profile
SHEEPVENTION boosts the Hamilton region's economy by $3 to
$4 million annually, according to visitor and exhibitor surveys, conducted by RMIT University, Hamilton.
The survey also found that Sheepvention
gave people a sense of community and regional identity and
played a major social role.
RMIT Hamilton's Centre for Regional and Rural Development
undertook a detailed survey of visitors to the 25th annual
Sheepvention, to assist the Hamilton Pastoral and Agricultural
Society with its strategic planning for the future. A visitors survey was again conducted at Sheepvention 2008 and the committee have again analysed these resilts
Exhibitor Survey
The Sheepvention Exhibitor Survey Report presented the results
of a postal survey of all
Sheepvention Exhibitors.
The survey provides information on Exhibitor experiences and
areas of the event which are successful and areas in need
of improvement.
Together the two reports (visitors and exhibitors) present
a well-rounded picture of Sheepvention and of the two groups
central to the event's success.
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General Information
(for complete list of Trade Information and Conditions of Entry see pages 9 to 14 of the Prospectus or download
ACCOMMODATION
A full list of all accommodation is on Page 6 & 7 of the Prospectus or download Accommodation 2010
ADMISSION TICKET
Tickets can be pre-purchased. Contact Sheepvention Office.
AIRCRAFT
Hamilton Aerodrome is 12km north of Hamilton.
Contact 5572 3245 or 0428 504 403 for information re. refueling.
ALLOCATION OF TRADE SITES
Full entry fee MUST accompany Trade Site Application.
Allocation of trade sites will be made by June. Exhibitors
will be advised after this date of their acceptance. Money
will be refunded to unsuccessful applicants. Previous years
exhibitors have first option on their sites provided this
application is received by 30th April 2009.
ARRIVAL OF EXHIBITS
Exhibitors are asked to arrive before 2pm Sunday 2nd August.
Gate will be closed at 5.45pm. Local exhibitors are encouraged
to set up prior to Sunday as full security will be present.
CAR & VEHICLE PASSES AND
PARKING
There is NO vehicle parking within the Showgrounds unless
your vehicle will fit on your trade site. Parking is available
in the adjacent streets or the car parks. Vehicle passes MUST
BE DISPLAYED & FIXED to the left hand side of windscreen
during Sunday, Monday and Tuesday
A vehicle pass does not
allow free admittance to ground. A trade pass or admittance
ticket is required for all occupants.
No vehicles allowed
into the grounds between 9am and 5pm both days of Sheepvention
(unless special permission has been obtained prior to show).
CATERING
A dining room and a large number of food outlets operate during
Sheepvention.
General food and refreshments will only be sold from designated
catering outlets authorised by the Sheepvention Committee.
DANGEROUS GOODS AND EQUIPMENT
Exhibitors are reminded of the requirement
to display the correct warning signs for dangerous goods stored
on site.
DAMAGE TO SITES (under
ground cables etc)
Permission must be obtained when erecting
marquees, digging holes or driving pegs and stays. Exhibitors
shall be responsible for
any damage to pipes and electricity cables running through
their sites.
EFTPOS
Eftpos / Cash-out facilities are available at the Office.
ELECTRICITY
240 volt power is available for most sites. Special requirements
should be applied for. Power feed covers one 10amp outlet.
Exhibitors must supply own extension cords. To be used legally
on site, extension power leads must be approved and tagged
by a
qualified person.
There is no available power for heaters
ESPRESSO COFFEE MACHINES
Unless at designated food/coffee sites, any general trade
exhibitor wishing to use an Espresso Coffee Machine, must
apply in writing to Sheepvention for permission to use such
a machine by 30th June. The use of Espresso Coffee machines
on general trade sites will incur an extra payment, in addition to normal power charges. Due to
power restrictions, only a limited number of applicants will
be granted.
EXHIBITORS’ PASSES
All exhibitors are issued with passes. Additional passes may
be purchase on the application form or prior to Sheepvention.
FEES
See Application Form for site sizes and fees.
FORKLIFT
A fork lift is available free of charge on site at the following
times:
Friday 31st July: 9am - 5pm
Saturday 1st Aug.: 10am - 5pm
Sunday 2nd: 10am - 5pm
Tuesday 4th from 5pm
Wednesday 5th: 8am -5pm.
For other times please contact the office two days prior to
arrival.
STRAW
Straw is available for your site. You need to order and
pay for your requirements with your application.(Straw
$11.00 bale.)
INDOOR SITES
Indoor sites are available and will be allocated as applications
are received.
There are four large hoecker pavilions to house all trade,
industry, craft and wool displays.
LIVESTOCK
Livestock are permitted on the site with prior approval. Livestock
sites have a
special rate (see application form).
MARQUEES
Exhibitors need to book all marquees direct with the supplier.
Exhibitors are
responsible for safety issue such as the coverage of pegs,
damage to sites. Marquees MUST not intrude onto adjacent sites.
Marquee Hiring:
For list of Marquee providers please refer to page 11 of the Trade Prospectus or download from Prospectus General Information 2010
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MEDIA
COVERAGE
The Hamilton P&A Society undertakes extensive media publicity
of Sheepvention both in Victoria and nationally.
Newspapers:
Supplements will be produced by: Stock & Land Newspaper
(03) 9329 7500,
Weekly Times
(03) 9292 1600,
Hamilton Spectator
(03) 5572 1011.
Radio advertising:
3HA Hamilton
(03) 5571 9981.
Exhibitors wishing to place advertising copy in these supplements
should contact the
Advertising Representatives of these papers and Radio Station
3HA by the 30th June.
OFFICIAL PROGRAM AND TRADE DIRECTORY
An official program of events, a directory listing your name,
product range & exhibitor site reference, and up-to-date
site maps will be available at all points of entry to Sheepvention.
These will serve to back up the free advisory service at the
Field Days Office and the large format exhibitor site maps
located throughout the grounds.
OVERNIGHT CAMPING
No overnight camping or after hours presence of exhibitors
on the site is permitted.
POLICE AND EMERGENCY SERVICES
Police and Emergency services are available on the site throughout
the two days.
PRINTED MATERIAL
Permission will NOT be granted for exhibitors to hand out
material at the gates, in the car parks or on the grounds.
Exhibitors may only do so from their sites.
PUBLIC LIABILITY
All exhibitors must have their own public liability insurance
with an indemnity amount of not less than $10M.
PUBLIC SERVICES AVAILABLE
St John Ambulance,
Police,
CFA,
Eftpos,
Public Toilets,
Infants feeding and changing Room.
REMOVAL OF EXHIBITS
No exhibits can be removed prior to 5pm on Tuesday 4th August.
SAFETY POLICY
The Sheepvention Committee recognises the importance of occupational
health and safety in the workplace.
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